Our Common Home is a global network that brings those left out of the existing climate movement into the conversation about how to protect their environment, on their own terms. Our network organizations, based in critical nations around the world, work to take climate and environment out of the polarization dynamics that increasingly undermine the possibility of achieving the broad support needed for effective environmental action. Our close to 20 network organizations are based across five continents, and are supported by a global team that provides world-class excellence in campaigning, impact measurement, research and operations.

Behind the network stands a Swiss-based association, which operates as the founder and funder of the legally independent entities that compose the network.

Location: Switzerland (remote)

Reports To: Finance Director

Position Overview

The Accounting and Administration Officer supports the Finance team by executing day-to-day financial transactions, maintaining accurate financial records for the Swiss association, and ensuring administrative compliance with relevant Swiss legislation. This role primarily focuses on processing payments, managing invoices, performing basic bookkeeping tasks, managing payroll, and ensuring all transactions and administrative processes comply with Swiss association’s financial procedures and local legal requirements. The officer will assist in the smooth execution of financial and administrative operations, contributing to the overall financial health and sustainability of the organization.

Key Responsibilities

1. Day-to-Day Financial Operations

• Maintain accurate and up-to-date financial records for the Swiss association ensuring consistency with internal policies and local regulations.
• Process and manage accounts payable and receivable, ensuring payments are made in a timely manner.
• Record and reconcile bank transactions, ensuring discrepancies are addressed promptly.
• Manage expense reports, ensuring proper documentation and timely reconciliation.

1. Financial Reporting & Documentation

• Assist in the preparation of monthly and annual financial reports for senior management and the Governing Board.
• Assist in the preparation of financial statements in accordance with applicable standards and regulations.
• Maintain and update the chart of accounts and ensure accurate coding for financial transactions.
• Assist with year-end audits, providing necessary documentation to auditors and responding to queries.

1. Payroll & HR Administration

• Manage the monthly payroll process for Swiss-based employees, ensuring accurate and timely calculation of salaries, social security contributions, and taxes in compliance with Swiss labor law and regulations.
• Coordinate with external payroll service providers or HR partners as necessary.
• Process new employee onboarding documentation related to finance and payroll, and manage employee data changes.
• Ensure timely payment and reporting to relevant social security and tax

1. Compliance & Internal Controls

• Ensure compliance with local tax laws, financial regulations, and organizational policies.
• Help implement and maintain the internal control systems to prevent errors or fraud in financial transactions.
• Assist in managing the relationships with external auditors, ensuring compliance with regulatory requirements.
• Ensure that all financial records are kept in accordance with local and international standards.

Qualifications

Education & Certifications:

• Degree in Accounting, Finance, or related field
• A professional accounting qualification (e.g., ACCA, CPA, or similar) is an advantage

Experience:

• Entry level to 3 years of experience in accounting or finance, preferably in a nonprofit or international organization who is eager to learn and adapt in fast paced start up culture to deal with:
  • Multi-currency transactions and understanding of international financial reporting standards (IFRS or local GAAP)
  • Donor-funded projects and compliance requirements
  • Ready to learn and use various accounting softwares (e.g., QuickBooks, Xero, or other cloud-based tools)

Skills:

• Knowledge of accounting principles and financial reporting
• Proficiency with Microsoft Excel and accounting software
• Attention to detail and accuracy in financial record-keeping
• Ability to manage multiple tasks and deadlines effectively
• Strong organizational and problem-solving skills
• Excellent communication skills, with the ability to work collaboratively across different functions

Languages:

• English and French: proficient
• German: intermediate is an asset

Personal Attributes:

• Proactive and self-driven, requiring minimal supervision
• Ethical, trustworthy, and committed to maintaining high standards of financial integrity
• Able to work in a fast-paced, global, and remote-first environment

Benefits:

• Competitive salary aligned with experience and responsibilities
• Remote-first working environment with flexibility
• 25 days annual leave
• We support your well-being with a monthly contribution toward your private health insurance premiums
• Professional development support
• Opportunity to work in an international, mission-driven organisation