The Syrian Negociations Commission (SNC) works towards a negotiated end to the conflict benefitting the Syrian people through dialogue, peaceful means and democracy in line with UN Security Council Resolution 2254. The SNC - Geneva Office (SNCGO) is representing and supporting the SNC and its mandate by expanding and facilitating outreach to Syrians and international actors. The SNCGO seeks to hire a Finance and Operations Officer to undertake the following tasks:

MAIN TASKS

1. Financial and management accounting

• Undertake the day-to-day input of transactions in the accounting system.
• Manage bank accounts and the petty cash and reconcile the related accounts in a timely manner and monitor bank balances ensuring that cash levels are maintained.
• Ensure compliance with policies and procedures.
• Prepare yearly statutory accounts in accordance with Swiss GAAP rules and prepare for yearly audits and liaise with auditors.
• Provide financial information to management and other relevant stakeholders and support the budget process as necessary and prepare quarterly cash flow forecast.
• Maintain all payroll records and supporting documentation.
• Manage the continuous process of reviewing and updating SNCO’s finance-related policies and procedures.
• Maintain the accounting software and secure financial data by completing regular back-ups. 

2. Grant management

• Prepare documents for submission for donor verification for grant applications.
• Ensuring grants are implemented in accordance with financial requirements stipulated in donor contracts.
• Resolve financial issues raised by the donors.
• Prepare financial reports in accordance with donor requirements. 

3. Procurement

• Monitor compliance with procurement policies.
• Manage the coordination of procurement and contracting processes as well as contract monitoring.
• Resolve invoicing, delivery, and quality issues.

4. Human resources

• Manage payroll
• Oversee recruitment, contract development and onboarding of new staff.
• Record leave and ensure compliance with HR policies.
• Ensure recording and filing of HR documentation.

5. Organisational development

• Support in developing organisational policies (financial, procurement, HR) including but not limited to preparing draft policies in accordance with all relevant legislation.
• Lead on embedding policies, including delivering trainings and providing accompaniment to SNCO Staff and Board.

6. Office management

• Oversee office management including IT, insurances and rent payment.
• Maintain relationships with ongoing suppliers, including payroll management company, landlord and IT provider.
• Maintain registration with relevant legal authorities. 

QUALIFICATIONS AND COMPETENCIES

TO APPLY

Please send your CV, references and a cover letter indicating your availability to the following email address:  recruitment@sncgeneva.org . Only short-listed candidates will be contacted. Starting date: as soon as possible or latest October 1st, 2024