We are looking for an Executive Secretary to perform a variety of administrative tasks and support our Head of mission.

Executive Secretary's responsibilities include managing calendars, making travel arrangements and preparing reports, notes and correspondences. To be successful in this role, you should be well-organized, have great time management skills.

Responsibilities

• Correspondence with International Organizations, public officials, governmental bodies, etc.
• Organisation of various meetings, events and interactions.
• Support in the review of the documentation.
• Classifying ,indexing and keeping documents in a systematic manner ensuring confidentiality and help facilitate their recovery.
• Personal assistant tasks (i.e., organising agenda, travel arrangements, expenses reports, filing of documentation, keeping of inventories).
• Welcomes and helps all visitors, give information and escort them if needed.
• Switchboard in and out calls, transfer calls and takes messages.
• Sort out and deliver mail and materials for staff.
• Prepare and ensure that all material and documents are in the welcome package for intakes.

Qualifications

• Previous work experience in Permanent missions, embassies or international Organizations as Executive secretary, personal assistant or a similar role (3-5years).
• High proficiency in MS Office (word, ppt, excel), good knowledge of software in general (e.g., setup of email accounts, digital signatures, etc.).
• Fluency in French, English and Arabic.
• Trustworthy & a team player.
• Attitude to privacy, dedication and confidentiality.
• Capability to handle unforeseen events, quickly adapt, anticipate needs and forward thinking.
• Impeccable presentation and communications skills.
• Flexibility and availability to adapt to hours needed by the position.
• Advanced writing and speaking capabilities in English, French and Arabic.
• Drafting of correspondence and documents. Excellent general drafting skills.
• We are looking for a very helpful, supportive and smiling person with a positive and positive mindset.
• Must have a valid residency permit in Switzerland.

Resume and cover letter should be submitted by 17 February 2024. to mission@sudanmission.ch

Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.