• Office management

  • Receive and direct incoming calls.
  • Ensure timely checking of the office mailbox.
  • Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
  • Do a cost-benefit analysis of various options prior to making substantial purchases.
  • Maintain service contracts on office equipment and subscriptions in order to ensure the proper execution of administrative services for the office.
  • Develop and maintain filing system; maintain and update database.

• Administrative and logistical support

  • Support with organizing meetings.
  • Support with planning of activities, such as public events and training.
  • Make travel arrangements such as booking flights, hotel, travel insurance.

• Administrative Human Resources support

  • HR onboarding and offboarding processes.
  • Support with recruitment process.
  • Monitor spontaneous applications.

• IT support

  • Ensure staff’s IT needs are met, in close coordination with the IT Consultant.
  • Maintain and update IT equipment.

Perform other related duties as required.