International Cocoa Initiative (ICI) is a Swiss non-profit foundation that works to ensure a better future for children in cocoa-growing communities.  As a multi-stakeholder initiative, we unite the forces of the cocoa and chocolate industry, civil society, farming communities, governments, international organizations, and donors to promote human rights, and to tackle child labor in the cocoa supply chain.

ICI is hiring a dynamic Finance and Administration Assistant for our headquarters in Switzerland. Under the supervision of the Senior Accounting Officer and the Administration Manager, she/he will be responsible to:

Administration

Support the Administration Manager with general office management and administrative tasks including, but not limited to:

• Equipping the ICI secretariat by creating stationery orders, and purchasing kitchen and other supplies
• Front-of-house and secretarial support functions (receiving visitors, taking incoming calls, and filing)
• Support for staff and visitor travel, including maintaining updated traveller profiles and preparation of visa applications including gathering all required documents
• Assistance with organizing internal and external events
• Maintaining updated records for assets and equipment assigned to staff
• Coordinating maintenance requests with the building management company/landlord

Support the Administration Manger with Board meeting logistics:

• General assistance with all preparations including assisting with sourcing suppliers, travel arrangements, booking and configuration of meeting rooms.
• Assistance during the Board meeting including preparing the general set-up, organising coffee breaks and lunches, transport to the venue, etc..

Finance

Support the Senior Accounting Officer with general finance and accounting tasks including, but not limited to:

• Prepare payment files for incoming invoices and expense reports, ensuring they are duly approved and supported by proper documentation
• Prepare Account Payable & Receivable journal entries in the financial system (SUN) in a timely manner
• Assistance on Account Receivable, including processing invoices and updating invoice files
• Handle the credit card liquidation process, including distribution of monthly statements, collection of justifications and entering journal entries
• Assistance in Accounting-related administrative tasks as needed
• Maintain organized, up-to-date filing of electronic and/or hard copies of all financial documentation and reports

Education and experience

• Minimum 2 years (or more) of similar experience
• Good knowledge of general administration, financial and accounting practices in Switzerland
• Knowledge of MS Excel and accounting software
• Experience in travel management is a plus
• CFC de commerce degree or equivalent

Skills and competencies

• Proactive, flexible, at ease working in a fast-paced environment
• Organized, conscientious, precise, high attention to detail
• Team player, helpful, proficient at successfully handling multiple tasks
• Excellent level of French, with a very good level of English (or contrary

NB: ICI has zero-tolerance for all forms of child neglect, abuse (sexual, physical, emotional, and psychological) and exploitation (sexual and commercial). ICI commits to put the best interest of the child first, and at the center of its work, irrespective of a child’s ability, ethnicity, faith, gender, sexuality, and culture. ICI recognizes its responsibility to ensure and to promote a safe and secure environment for children. To effectively manage risks to children, ICI requires the commitment, support and cooperation of all staff, associates, partners, suppliers, service-providers, and visitors. By applying at ICI, you automatically agree to the above term and uphold the principles described herein.

Only candidates with the possibility of acquiring a work permit for Switzerland should apply.

Please send applications in English including a cover letter, your CV and annexes to hr@cocoainitiative.org

Closing date for applications:  Friday, 05th of August 2022

Only those candidates who match the above requirements and who have been selected for interview will be contacted.