About ALIPH

ALIPH is a Swiss foundation based in Geneva, with the status of an international organization. As the only global fund exclusively dedicated to the protection of cultural heritage in conflict areas, ALIPH supports concrete projects in the fields of prevention, emergency response and rehabilitation. To fulfill its mission, the foundation requires the financial support of States, foundations, and private donors.

Key responsibilities

Under the supervision of the Head of Finance & Administration, the Administrative and Accounting Assistant will provide their skills and experience in the management of the Secretariat.

1. Administrative assistance

Support the Head of Finance & Administration in the administrative management of the Secretariat.

• Manage telephone and front desk reception
• Handle mail, filing, and archiving
• Contribute to the implementation of administrative procedures
• Ensure the administrative management of staff: recruitment and onboarding processes, registration with public authorities and insurance companies
• Support organization of staff members’ travel
• Ensure the maintenance of common and individual workspaces
• Carry out any other administrative tasks as required

2. Accounting assistance

Support the Head of Finance & Administration in the accounting and financial management of the foundation.

• Assister the Head of Finance & Administration in the management of suppliers (including tenders)
• Manage the placing of orders and receipt of goods and services delivered
• Process incoming invoices and enact payments
• Ensure the processing of expense reports
• Prepare Account Payable journal entries in accounting software
• Carry out bank reconciliations

Professional skills and experience

• Graduate degree in business, administration and/or accounting
• Minimum of 5 years’ experience in a similar position in an organization of international scope: NGO, International Organization, academic or cultural institution
• Rigor and attention to detail
• Ability to manage multiple tasks and prioritize in a fast-paced environment
• Ability to thrive in an international environment
• Dynamic and positive attitude, team spirit, and sense of collaboration
• Excellent command of MS Office tools (including Excel). Knowledge of GIT WinEUR software would be an asset
• Fluent in English and French. Knowledge of another language is an asset, especially Arabic.

This position will provide exceptional professional experience to an individual bringing the right combination of skills, passion, and constructive attitude.

• Organization: International alliance for the protection of heritage in conflict areas (ALIPH)
• Location: Geneva, Switzerland
• Rank: Intermediate level professional (minimum 5 years’ experience)

Interested candidates should send their CV and cover letter in English no later than 29 April 2022 (17:00 CET) to the following e-mail address: contact@aliph-foundation.org.