We are currently looking for a Human Resources Officer to support the IMPACT Initiatives team in Geneva.

The Payroll & Admin HR Officer will guarantee all the HR administration activities, including but not limited to payroll preparation, follow up on new entries, administration of existing staff and exits/departures follow up.

The Payroll & Admin HR Officer will be supervised by the Unit Manager for Accounting and Payroll.

• Title: HR Officer - Payroll & Administration
• Duration: Open-ended contract
• Start date: ASAP
• Location: Geneva - International Environment House

Supervision

The Payroll & Admin HR Officer will be supervised by the Unit Manager for Accounting and Payroll.

Functions

The Payroll & Admin HR Officer will guarantee all the HR administration activities, undertaking the following
tasks:

1. Payroll preparation:

• Process the payroll (Sage 50) by gathering and including all relevant information (unpaid leave, seniority, contract changes, deductions etc.);
• Produce, file and send monthly payslips, yearly salary certificates and taxes certificates;
• Prepare monthly allowance payments and benefits reimbursements for eligible country office based
  employees.

2. New employees:

• Send welcome emails to all new employee’s and ensure that their personal folders documentation is complete;
• Register field-based employees with relevant insurances and pension scheme;
• Register headquarters employees with Swiss social insurances and tax administration (when applicable)
• Ensure headquarters employees have an authorisation to work in Switzerland, i.e. prepare work permit requests and follow up with OCPM and employees.

Staff admin follow up:

• Review attendance-sheets of employees for completeness, accuracy and compliance with Impact policies;
• Monitor and track leave balances such as annual leaves, Rest and Recuperation leaves, sick leaves, compassionate leaves and unpaid leaves and advise staff and management accordingly;
• Keep up-to-date salary grids, staff follow-up tools and organigrams;
• Compile and update employee records (hard and soft copies);
• Update insurances upon contractual changes;
• Follow up on dossiers with insurances (e.g. work accident declaration, request for maternity leave insurance), child benefits (Allocations Familiales), OCAS;
• Follow up with OCPM the authorisations to work in Switzerland: renewals, departures, etc.

3. Exits/Departures:

• Follow up on all necessary departure elements required for HQ and Field based staff: ensure preparation of exit forms and handovers, deal with administrative and legal formalities (attendance sheets, leave requests, insurances, work certificates etc.) and ensure the processing of last payments.

Minimum requirements:

• HRSE certificate or brevet;
• Previous experience in the preparation of payroll is required for this position;
• Fluent in French and English;
• Excellent working knowledge of Microsoft Office (Word, PowerPoint and Excel);
• Ability to build rapport and trust within the organization and to manage competing demands in a timely manner;
• Awareness when to refer non-routine inquiries to more senior colleagues;
• Excellent communication skills, both verbal and written with the ability to listen and connect with staff deployed in the field.

Preferred requirements:

• Previous knowledge of Swiss social insurances and labour legislation;
• Previous experience or demonstrated interest in the no-profit sector;
• Previous experience in the preparation of payroll for an international non-profit/non-governmental organization;
• Payroll certification or certification in global payroll management or global operations.