This role is a key member of The Geneva Learning Foundation (TGLF), providing support to its leadership team and to various projects.

Responsibilities include a range of activities related to administrative, operational, knowledge management and communications support to the projects that requires working under pressure in a fast-paced environment.

This position is remote and will be supervised by the Project Manager.

TGLF (LinkedIn | YouTube | Podcast | Twitter) is a Swiss non-profit with an expanding remote team. We research, develop, and scale up new ways to learn and lead against critical threats to our societies.

• TGLF’s unique approach, rooted in decades of research and experience in learning science, uses the spark of intrinsic motivation to inspire individuals to link up and lead change.
• TGLF develops and implements learning experiences that reach people in 137 countries. Our programmes scale quickly to connect thousands of learners and leaders working on the frontlines of conflicts, poverty, and other inequalities. We catalyze local expertise into innovation, action, and results.
• The insights generated by and with learners are gathered, analyzed, and shared, for the benefit of communities and partners to scale and develop truly ground-tested and evidence-based policies and programmes.

Responsibilities

• Assist relevant projects with implementation of specific work plan activities as needed, including but not limited to peer learning events & networks, small grant and stipends disbursement management, setting up and managing seed funding for small projects, and coordinating learning and implementation activities across multiple countries.
• Support setting up and managing internal and external meetings, including note-taking or compiling notes from various sources.
• Break projects into doable actions and set timeframes, ensuring clear task ownership
• Track work plans, team tasks and assist with schedule management
• Assist with knowledge management on two or more projects.
• Coordinate project management activities, resources, and information
• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all team members.
• Create and maintain complete, accurate project documentation, plans and reports.
• Support proposal writing and application processes for fund-raising.
• Analyze large volumes of quantitative and qualitative data and prepare event slide decks in both English and French.
• Assist with ad hoc requests as needed.

Qualifications

• Bachelor’s degree as a minimum with at least 5 years of work experience, preferably in an administrative or project management role for a complex and fast-paced organization;
• Able to work well as part of a remote team, and to work independently;
• Strong organizational skills, able to meet deadlines with attention to detail and quality, and able to navigate competing priorities;
• Fluent in oral and written English and French languages (this is non-negotiable); proficiency in other languages a plus;
• Strong digital skills; high proficiency with Microsoft Excel, PowerPoint, and Word (including use of macros and style sheets); Will need to learn: Slack, Notion, Google platforms, and Dropbox; Experience with the following will be a significant plus: R (statistical analysis), Tableau (data visualization), Nvivo (qualitative research coding); and other research tools;
• Able to support multiple individuals and projects, including calendar & meeting management, tracking work plans & team tasks, and knowledge management;
• Interest in learning about public health issues, particularly immunization;
• Able to work remotely in a culturally diverse environment.

Applications are processed in the order in which they are received. TGLF reserves the right to close the offer before the initial deadline if an application is accepted. Only complete applications will be considered. No applications will be received by social media, email, or any other channel.

• Salary: competitive, at market rate
• Hours: 40 per week (holiday: 25 days p/a plus Swiss and Geneva holidays)
• Contract: 12 months, renewal contingent upon performance and availability of funding
• Location: Remote (anywhere)
• Languages: fluent bilingual (French/English) required