• Position title: External Affairs Junior Associate
• Position level: Junior Associate
• Team: Head of External Affairs
• Required FTE: 80-100%
• Required travel: Occasional (Position is based in Geneva, Switzerland)
• Reports to: Head of External Affairs

Scope of the role

The External Affairs Junior Associate will support the External Affairs Unit with organisation of various high-level hybrid, virtual and in-person events, including the Board meetings and the replenishment conference. He/she will also provide Governance support to Board members and Board Committees, which will require strong organisational skills, tact and diplomacy.

Principal accountabilities and ownership

• Board meetings: Support organisation of GCERF Board meetings including editing of Board papers; drafting emails, internal coordination, in-person event logistics; management of Board portal
• Swiss authorities: Assist EAH with reporting to the Swiss authorities (Swiss Supervisory Authority and Registre de Commerce)
• Coordination & communications: Facilitate coordination and communication between the EAH and other departments, in particular the Executive Office and the Communications team
• Events: Support organisation of high-level external events (virtual and in-person) including preparatory briefings and presentations invitations, logistics, participant communication, and registration, event database management; on-site event support, virtual platform management, meeting minutes; and post-event products, including analytics and summary reports
• Applications: Create and update conference applications on behalf of GCERF, files and documents, including assisting with information gathering and sharing across GCERF departments
• Stakeholder relationships: Support strong working relationships with external stakeholders including partners and Governing Board members
• Service providers: Maintain relationships with service providers (interpreters, caterers, technicians, etc) for events organisation;
• Representation: Represent GCERF at external events upon request, especially in International Geneva;
• Drafting: Support report drafting
• Any other requests from the Head of External Affairs, as needed.

Qualifications :

Knowledge/Experience/Qualifications

• Bachelor’s or Master’s degree in international relations, development studies or communications
• Early career experience, could be as an intern or trainee, ideally 12 months minimum
• Previous experience in NGO or Non-Profit organisation is desirable

Technical skills

• Excellent level of English in writing and communication
• A working knowledge of French is an advantage

Personal skills and attributes

• Professionalism: Knowledge of the technical aspects of the position, attention to detail and commitment to achieving results
• Communication: Excellent interpersonal, oral, and written communication skills
• Accountability: Takes ownership of all aspects of a project and pride in their work
• Teamwork & Embracing Diversity: Works collaboratively with colleagues to achieve identified goals
• Planning and Organising: Develops clear objectives; identifies and focuses on priorities; monitors performance and adjusts plans and actions as necessary; uses time efficiently
• Commitment to Continuous Learning: Keeps abreast of new developments in relevant fields of thematic or functional expertise; contributes to the learning of colleagues.

Interdependencies :

What this role must provide for key working relationships

Head of External Affairs

• Provide general support and assistance
• Accountability for designated tasks

GCERF Secretariat Staff (primary)

• Work in close cooperation with colleagues in GCERF’s Portfolio Management Unit (PMU), the Performance and Impact team (P&I) and Communications team.
  

Travel and Procurement Team (secondary)

• Ensure compliance with regulations related to travel, event planning and procurement

Values

• Achieving together
• Acting with Integrity
• Embracing Diversity
• Realising Potential
• Making a Difference

General information:

• The position is based in our offices located in Geneva, Switzerland. We have a flexible working environmen
• GCERF offers a competitive compensation and benefits packag
• GCERF is committed to diversity within its workforce and encourages applications from all qualified candidates. We encourage applications from across the world as we are able to employ all nationalities