Description

This role is a key member of The Geneva Learning Foundation (TGLF), providing support to its leadership team and to various projects.

Responsibilities include a range of activities related to administrative, operational, knowledge management and communications support to the projects that requires working under pressure in a fast-paced environment.

The position is remote, with Geneva (UTC+2) working hours.

TGLF (LinkedIn | YouTube | Podcast | ) is a Swiss non-profit with an expanding remote team. We research, develop, and scale up new ways to learn and lead against critical threats to our societies.

• TGLF’s unique approach, rooted in decades of research and experience in learning science, uses the spark of intrinsic motivation to inspire individuals to link up and lead change.
• TGLF develops and implements learning experiences that reach people in 137 countries. Our programmes scale quickly to connect thousands of learners and leaders working on the frontlines of conflicts, poverty, and other inequalities. We catalyze local expertise into innovation, action, and results.
• The insights generated by and with learners are gathered, analyzed, and shared, for the benefit of communities and partners to scale and develop truly ground-tested and evidence-based policies and programmes.

What you will do...

Meeting Coordination & Management:

• Efficiently schedule and manage both internal and external meetings, including coordinating presentations, agendas.
• Compile comprehensive meeting notes from diverse sources and ensure proper follow-up on action items.

Ownership over the Implementation of Peer Learning, Networking, and Learning Projects:

Project Planning:

• Collaborate on project planning, breaking down tasks into actionable steps and setting achievable timeframes.
• Optimize resource allocation and task ownership for efficient project execution.

Project Implementation:

• Coordinate project management activities, monitoring and supporting task completion, ensuring alignment with project objectives.
• Continually assess project and resource capacity, making adjustments to enhance efficiency.

Project Documentation: Create, organize, and maintain comprehensive project documentation, plans, and reports for both internal and external stakeholders.

Data Analytics: Analyze substantial volumes of quantitative and qualitative data, providing concise summaries in both English and French.

Knowledge Management:

• Assist in knowledge management across two or more projects, ensuring information is organized and accessible.
• Are able to support the development and documentation of processes.

Stakeholder Management:

• Internal: Act as the primary point of contact for project-related communication, ensuring stakeholders are consistently engaged.
• External: Cultivate robust relationships with external stakeholders, exceeding their expectations.

Risk Management: Proactively identify potential project risks and develop effective mitigation strategies.

Support Fundraising Efforts: Assist in writing proposals and navigating application processes for fundraising initiatives.

Ad Hoc Support: Address other requests as they arise, demonstrating flexibility and adaptability.

Who you are...

• Passionate about strengthening the learning culture in global health and amplifying the voices of frontline health workers.
• Thrives tackling complex issues in a fast-paced organization, supporting multiple individuals and projects. This includes calendar and meeting management, tracking work plans and team tasks, and knowledge management.
• Ability to work independently with minimal instruction or oversight.
• A go-getter who gets things done quickly and creatively problem-solve when faced with barriers.
• Obsessed with optimizing efficiency, you possess strong organizational skills, meeting deadlines with meticulous attention to detail and quality, while effectively navigating competing priorities.
• Comfortable collaborating as part of a remote team and thrives in culturally-diverseenvironments.
• Holds a bachelor’s degree and has a successful history of managing fast-paced and complex projects.
• Strong digital skills; highly proficient with Microsoft Excel, PowerPoint, and Word (including macros and style sheets). Will need to learn: Slack, Notion, Google platforms, and Dropbox.
• Fluent in both spoken and written English.

Nice to have

• Fluency in French preferred; proficiency in other languages a plus;
• Experience with the following : R (statistical analysis), Tableau (data visualization), Nvivo (qualitative research coding); and other research tools;
• Interest in learning about public health issues, particularly immunization, and in the latest advances in the field of education.

Applications are processed in the order in which they are received. TGLF reserves the right to close the offer before the initial deadline if an application is accepted. Only complete applications will be considered. No applications will be received by social media, email, or any other channel.