About IOE:

 IOE is the largest private sector network in the world, representing 50 million businesses through 150 national employers’ organisations. IOE is the sole representative of business in social and employment policy debates taking place at the International Labour Organization (ILO), the United Nations, G20 and other global forums. IOE is recognized for its unique expertise, advocacy, and influence as a powerful and balanced voice for business at the international level. IOE consolidates the perspectives and priorities of national employers’ and business organisations in one single, effective, and coherent voice. Our vision is to create a sustainable economic environment worldwide, promoting free enterprise that is fair and beneficial to both business and society.

The IOE offers a unique opportunity to gain insights in global policy development, how this works from both a technical as a political perspective, how this influences business and how business interacts with social partners, governments and NGOs. The IOE team consists of high skilled professionals that have different backgrounds, are efficient, passionate, dedicated, and versatile.

 Job description:

The Management Assistant to the Secretary General will play a critical role in ensuring the efficient operation of the Secretary General's office. This role involves providing high-level administrative support, managing schedules, coordinating meetings, and assisting in the preparation of reports and presentations. The ideal candidate should be proactive, detail-oriented, and capable of handling sensitive information with discretion. Excellent knowledge of English and French is required, and knowledge of additional languages would be a strong asset. Previous experience in a similar position within international institutions or businesses is also highly desirable.

Description of Duties:

• Administrative Support: Manage the Secretary General’s calendar, schedule appointments, and coordinate meetings.
• Agenda Management: Ensure all commitments and deadlines are met by managing the Secretary General’s agenda.
• Communication: Draft, proofread, and edit correspondence, reports, and presentations.
• Meeting Coordination: Organise and prepare materials for meetings, including agenda preparation and minute-taking.
• Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics for the Secretary General and Director of Policy
• Liaison: Act as a point of contact between the Secretary General, staff, stakeholders, and external partners.
• Event Coordination: Support the planning and organization of high-level international events.

Qualifications:

The ideal candidate will have:

• Bachelor’s degree in business administration or a related field.
• Minimum of 4 years of experience in an executive assistant role, with previous experience in a similar position within an international non-profit organization required.
• Knowledge and ideally previous experience with ILO high-level meetings (e.g., Governing Body) and internal ILO mechanisms.
• Fluency in English is required; knowledge of other languages such as French and Arabic is a strong asset.
• Excellent command of MS Office tools.
• Strong organisational skills and ability to efficiently handle multiple tasks.
• Exceptional time-management skills.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.
• Proactive and resourceful problem solver.
• Detail-oriented with a strong commitment to accuracy.

Remuneration

A competitive remuneration package will be offered.

Conditions:

1. • Starting date: January 2025
   • Based in Geneva
   • Work percentage: 100 %.
   • Duration: 4 months (January-April)

How to Apply:

Interested parties should submit their CV and letter of motivation, by email to recruitment@ioe-emp.com.  Applications should be submitted by 20 August 2024

The IOE is an equal opportunities employer, and the successful candidate will be selected based on merit. We welcome applications of qualified candidates including those with disabilities.

 Please make sure the IOE-Manag_Assistant_2024 is mentioned in the e-mail object.