International AIDS Society
About the IAS:
IAS – the International AIDS Society – convenes, educates and advocates for a world in which HIV no longer presents a threat to public health and individual well-being. After the emergence of HIV and AIDS, concerned scientists created the IAS to bring together experts from across the world and disciplines to promote a concerted HIV response. Today, the IAS and its members unite scientists, policymakers and activists to galvanize the scientific response, build global solidarity and enhance human dignity for all those living with and affected by HIV.
More information on IAS can be found at www.iasociety.org.
Details of Employment:
The HR Officer will be based in Geneva, Switzerland and report to the HR Manager. The position is ideally full-time (80% or 90% work pattern could be a possibility) and fixed-term for 6 months to start as soon as possible.
Purpose of the Position:
The HR Officer will support the HR function with a peak of activities. More specifically, the incumbent will assume HR duties such as conducting recruitment processes and reviewing policies; and contribute to the implementation of a Human Resources Information System (HRIS).
- Conduct recruitment processes end-to-end mainly for non-managerial positions, together with the hiring managers, including drafting job advertisements, screening and selecting candidates, handling job offers.
- Review HR policies and provide input on other IAS policies.
- Support the organization of group workshops or trainings as needed including the identification of trainers or facilitators.
- Produce or review HR documents as needed such as work certificates, job descriptions and draft communications to staff.
- Seek for legal advice, contact local authorities and providers for questions as needed.
- Support the implementation of an HRIS in defining needs, planning, executing, data migration, testing, deployment and user training.
- Contribute to mapping HR processes including recruitment, on-boarding and off-boarding, time and attendance.
- Compile and classify all HR data (soft and hard) based on the nomenclature of the HRIS.
- Complete any Excel spreadsheets and/or others documents required by the HRIS provider prior to the deployment.
- Support in system testing such as functionalities, reporting, customising changes and report any issues to the HR Manager.
- Contribute to other ad-hoc HR projects as required.
Perform any additional tasks requested by the HR Manager.
- A degree in business, business administration, hospitality management or a related field is required. An additional degree or a professional certification in human resources would be a distinct advantage.
- At least 3 to 5 years’ experience in an HR generalist role, preferably in the non-profit sector and in Swiss-based organizations
- Experience in recruitment
- Project management experience is a plus
- Experience using HR software such HRIS, applicant tracking system (ATS) and/or time and attendance
- Although not essential for this position, the IAS acknowledges the value of the experience of living with HIV and will consider this when evaluating applications.
- Advanced knowledge of the Swiss employment law, social system, local practices and procedures
- Strong understanding of the HR function and employee life-cycle including recruitment
- Technical savvy, strong computer skills in the Windows environment, MS Office suite and quick understanding of new software / system functioning
- Well organized, multi-tasking, strong attention to detail and accuracy
- Ability to assume both content and administrative tasks
- Interpersonal skills, teamwork and ability to work well with internal and external stakeholders
- Quick-learner, ability to operate with minimal supervision.
- Full professional fluency in English and in French both orally and written.
How to Apply:
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to firstname.lastname@example.org on a rolling basis. Please note that only shortlisted candidates will be contacted.
Only candidates from Switzerland, from an EU/EFTA country or candidates already having a valid Swiss working permit to work full-time will be considered. Candidates shall mention on their CV their work authorization in Switzerland.
IAS employees are evidence-based, human rights-focused, inclusive and accountable partners in the HIV response. Candidates should display genuine commitment to IAS values (learn more here).
The IAS is committed to recruiting and sustaining a skilled, effective, diverse and gender-balanced secretariat, and to the greater involvement of people living with HIV (GIPA) in all aspects of its work. People living with HIV are strongly encouraged to apply.