Part-time 50% - 60%

BACKGROUND

The International Catholic Migration Commission (ICMC) is an international, nongovernmental organization serving and protecting uprooted people – refugees, internally displaced persons and migrants – regardless of faith, race, ethnicity or nationality. ICMC also advocates at the national and international level for durable solutions to migration-related problems and aims to work all the way to the grass-root and community level, thanks to a worldwide network of member Catholic Bishops’ Conferences. ICMC aims improve the lives of people on the move around the world.

JOB PURPOSE

This ICMC post has been opened to provide support to the Secretary General’s Office.

The post holder will be part of an international team at the ICMC Headquarters in Geneva, working directly with the Coordinator for Member relations and of the Secretary General’s Office. She/he will work in a collegial and highly dynamic atmosphere and act as an organizational support to the Secretary General and his team at Headquarters.

JOB DESCRIPTION

The Administrative Assistant to the Secretary General's Office will be tasked with administrative and organizational functions, including:

• Maintain the ICMC contact database of ICMC members, in conjunction with the Coordinator of the Secretary General's Office
• Facilitate practical logistics for organizing meetings, such as the ICMC Governing Committee and Council meetings, and other online regional meeting with ICMC national members
• Provide secretarial and word-processing services, including preparation of minutes and other reports for various meetings
• Organize adequate filing and archiving of documents
• Perform any other duty as needs arise in the Office, as assigned by the Secretary General and the the Coordinator of the Secretary General's Office. 

Qualifications and Experience

• A relevant bachelor’s degree, or equivalent.
• Proficiency in English, both written and spoken, and fluency in at least one other official ICMC language (French or Spanish).
• 2-to-3-year experience in the civil society or humanitarian sector
• Knowledge of refugee and migrants’ issues is an asset.

Competencies

• Good communications skills, both spoken and written.
• Strong people management skills.
• Strong creative problem-solving attitude and attention to detail.
• Ability to manage competing priorities.
• Proactive personality, always anticipating events or news. 

Motivation and values

• Understanding of, and commitment to, ICMC’s mission and values.
• Willingness to always act in the best interest of ICMC.
• Basic understanding of, and respect for, the Catholic Church-related values and principles underlying ICMC’s humanitarian and advocacy activities. 

Data protection

By submitting an application, you agree that ICMC collects and manages the information that you provide. Your personal information will be used for recruitment purposes only. Your application will be treated with strict confidentiality.

How to apply

Interested candidates should submit their CV (maximum: two pages), a one-page motivation letter and two professional references with full and up-to-date contact details via email to vonbraunmuhl@icmc.net by 31

August2023.

Only candidates from Switzerland, from an EU/EFTA country or candidates already having a valid Swiss working permit will be considered.

ICMC is committed to a Zero-Tolerance Policy toward sexual exploitation, abuse and all forms of harassment, including but not limited to sexual harassment. Screening of applications includes the vetting for records of prior misconduct and reference checking. ICMC may take other necessary measures to ensure that people involved in substantiated cases of sexual exploitation, abuse and harassment will not be recruited. 

ICMC is committed to equal employment opportunities for all applicants. ICMC does not discriminate on the basis of race, gender, colour, national origin, religion, physical or mental ability, marital status and age. Applications from citizens from EU countries or holders of valid work permit in an EU country are particularly encouraged.