We are currently looking for a Travel Intern to support our team in Geneva, working directly with our travel officer.

Department: Travel

Position: Travel Intern

Contract duration: 6 months

Location: Geneva, Switzerland

Starting Date: ASAP

Remuneration: 1’300CHF/month

FUNCTIONS

The main responsibilities of the Travel Intern will be the following:

1. Travel

• In support of the travel officer, address travel requests in a timely manner for current IMPACT staff and new recruits, prioritizing as needed
• Coordinate with other departments (HR, Finance, logistics) to provide mandatory travel information and documents
• In consequence of COVID-19, manage staff deployments to field/from field as restrictions are lifted
• Book flights, train tickets and hotels for IMPACT staff, in coordination with our partner travel agency
• Advise, support and follow-up visa applications, where required;
• Support the organization of bi-monthly induction sessions for new staff prior to their deployment

2. Support to travel policy

• Ensuring the compliance of IMPACT travel policy
• Based on practice outlined above, contribute to potential developments within IMPACT travel policy

REQUIREMENTS

• Studies in Logistics / Procurement / Administration or equivalent (Bachelor/Master)
• Fluent in French and English;
• Capacity to work independently and under pressure;
• Good capacity to learn and apply process and procedures;
• Ability to juggle with multiple priorities.
• Organized person, with attention to detail and rigor;
• Interest in the humanitarian field;
• Proficiency in MS Word, Outlook and Excel;