The World Council of Churches (WCC) is an ecumenical fellowship of churches founded in 1948, which brings together 352 Christian denominations from all over the world and promotes Christian unity in faith, witness and service for a just and peaceful world.

At its headquarters at the Ecumenical Centre at Grand-Saconnex, the WCC is made of 115 dedicated staff members, coming from all over the world.

The WCC is looking for a dynamic and talented HR assistant at 50% for a maternity leave replacement. If you wish to be involved in a stimulating and diverse work environment, you are most welcome to apply.

STARTING DATE:                                      June/July 2023

REPORTS TO:                                             Human Resources Manager

TASK:                                                            To provide a high level of administrative support

SPECIFIC RESPONSIBILITIES:  

• Ensure proper and full management of the recruitment process (advertise vacancy notices, contact with selected candidates, organise interviews)
• Responsible for general administrative tasks as entry and exit formalities for staff members arriving and leaving Switzerland
• Prepare insurance declarations (accident, sickness …) and do follow up
• Maintain and develop HR procedures and HR intranet page
• Support team members in maintaining the time management system: daily follow-up, monthly reports, assistance to colleagues and contact with provider’s technician and helpline support…
• Support all internal and external HR-related inquiries or requests (answers frequently asked questions from employees relative to standard policies, benefits…)
• Collaborate with team members with regard to permit formalities (request and follow-up of work permits, contact with local authorities). Prepare and develop documentation (contracts, amendments, reports, communications…)
• Prepare Attestations
• Archiving of personal files

QUALIFICATIONS AND SPECIAL REQUIREMENTS:

Experience:

• At least one year in a similar position
• Thorough understanding of human resources administration
• Ability to manage computerized human resources management applications (XPert HRM/HR-Café, SwissSalary, Mobatime/Kelio)
• Ability to keep accurate paper and electronic records
• Ability to prioritize and handle competing deadlines

Education:

• A diploma in commercial studies (“Ecole de Commerce”) or equivalent.
• HR diploma a must (“certificat d’assistant(e) RH”)

Competencies:

• Sensitivity to the multicultural and multi-confessional settings of a Christian faith based organization
• Service oriented
• Have a flexible approach in working in a busy office
• Excellent written and verbal communication skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

Language skills:

• English and French: Written and spoken. Other working languages an asset.

DEADLINE FOR APPLICATIONS: 30 June 2023

ABOUT HUMAN RESOURCES AT THE WCC: The WCC is an equal opportunity employer. The sole criteria for recruitment, training and career opportunities are qualification, skills, experience and performance to all its staff members.

The WCC offers a healthy working environment, flexible working hours, a competitive pension plan, and an attractive benefits package.