{"id":38612,"date":"2022-10-26T14:19:29","date_gmt":"2022-10-26T14:19:29","guid":{"rendered":"https:\/\/jobs.cagi.ch\/?post_type=job_listing&#038;p=38612"},"modified":"2022-11-12T00:41:16","modified_gmt":"2022-11-12T00:41:16","slug":"womens-international-league-for-peace-and-freedom-wilpf-geneva-fixed-term-contract-administrative-logistics-associate-membership-team","status":"expired","type":"job_listing","link":"https:\/\/jobs.cagi.ch\/fr\/?post_type=job_listing&p=38612","title":{"rendered":"Administrative &amp; Logistics Associate, Membership Team"},"content":{"rendered":"<p>WILPF<\/p>\n","protected":false},"author":278,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","job_listing_type":[97],"job_listing_category":[57],"job_listing_location":[90],"job_listing_tag":[],"class_list":["post-38612","job_listing","type-job_listing","status-expired","hentry","job_listing_type-fixed-term-contract","job_listing_category-administration","job_listing_location-geneva"],"metas":{"job-description":"We are looking for a motivated, creative, and methodical team player to provide administrative and logistical support to WILPF\u2019s amazing leaders and activists who are working for feminist peace around the world.\r\n\r\nThe Administrative &amp; Logistics Associate\u2019s main responsibility is to support the Membership Team with the practicalities related to meetings and events, in particular supporting meeting logistics and accompanying tasks related to the meeting participants.\r\n<h3><strong>Main Responsibilities<\/strong><\/h3>\r\n<ul>\r\n \t<li>Support the logistics related to WILPF\u2019s delegation to the 2022 United Nations Climate Change Conference (COP27) in Egypt on 6-19 November, 2022 from Geneva:<\/li>\r\n \t<li>Prepare and process per diems, expense claims, purchase requisition forms, invoices, and other administrative expense forms as required.<\/li>\r\n \t<li>Monitor the budget of the event. According to need, liaise with the travel agent, hotels, and delegation members in the event of unforeseen events.<\/li>\r\n \t<li>Support the preparation and follow-up of WILPF\u2019s International Board (IB) meeting on 3-8 December, 2022 in Geneva:<\/li>\r\n \t<li>Collect practical information from participants and help prepare a logistics note for the week.<\/li>\r\n \t<li>Liaise with the travel agent, hotels, and meeting participants in relation to travel itineraries, tickets and other practicalities and needs on-site.<\/li>\r\n \t<li>Prepare and process per diems, expense claims, purchase requisition forms, invoices, and other admin expense forms as required.<\/li>\r\n \t<li>Monitor expenditures by updating budget sheets and planning overviews.<\/li>\r\n \t<li>Support the logistics during WILPF\u2019s International Board (IB) meeting on 3-8 December, 2022 (availability required during this full week and weekend in Geneva and will be compensated accordingly).<\/li>\r\n \t<li>Manage booking of venues and group activities (meals, local travel, etc.) for the week.<\/li>\r\n \t<li>Organise and distribute per diems in collaboration with the Finance Team.<\/li>\r\n \t<li>Help prepare the set-up and breakdown of the meeting venue.<\/li>\r\n \t<li>Arrange meals and transport as required during the meeting week.<\/li>\r\n<\/ul>\r\n<h3>Other ongoing team tasks:<\/h3>\r\n<ul>\r\n \t<li>Support preparation and implementation of the online Advisory Board meeting (such as: registrations, note-taking, virtual meeting hosting, etc).<\/li>\r\n \t<li>Support the team with administrative and occasional translation (English-French) tasks related to ongoing work.<\/li>\r\n<\/ul>\r\n<h3><strong>Interdependencies and Reporting<\/strong><\/h3>\r\nThe Administrative &amp; Logistics Associate will work with the Governance Liaison and Environment Focal Point as part of the Membership Team, and reports to the Membership Manager, all based in Geneva.\r\n<h3><strong>Knowledge, Skills and Competencies:<\/strong><\/h3>\r\n<ul>\r\n \t<li>Fluency in written and spoken English and French<\/li>\r\n \t<li>Solid knowledge of MS Office, and ability to adapt to additional tools such as AirTable, Asana<\/li>\r\n \t<li>Detail-oriented and organised<\/li>\r\n \t<li>Strong communication and service skills<\/li>\r\n \t<li>Flexible, solution-oriented and able to work autonomously<\/li>\r\n \t<li>Coordinate multiple projects concurrently and meet critical deadlines<\/li>\r\n \t<li>Develop and maintain accurate records and files<\/li>\r\n \t<li>Keen interest and commitment in WILPF\u2019s values and mission<\/li>\r\n<\/ul>\r\n<h3><strong>Education and Experience: \u00a0<\/strong><\/h3>\r\n<ul>\r\n \t<li>Demonstrated experience managing a wide array of administrative tasks, including travel logistics, event planning, and various administrative support for meetings such as note taking, agenda dissemination, and tech troubleshooting.<\/li>\r\n \t<li>Previous experience in an INGO a plus<\/li>\r\n<\/ul>\r\n<h3><strong>Conditions<\/strong><\/h3>\r\n<u>Terms:<\/u>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 50% work rate\r\n\r\n<u>Location:<\/u> \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Geneva\r\n\r\n<u>Gross annual Salary:<\/u>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 2,500 CHF\/month\r\n\r\n<u>Start Date:<\/u> \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 ASAP, ideally starting in October 2022\r\n\r\n<u>Length of contract:<\/u>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a02 months\r\n<h3><strong>Submissions<\/strong><\/h3>\r\nPlease <strong>send <\/strong>a resum\u00e9 or CV and a cover letter to <a href=\"mailto:jobs@wilpf.org\">jobs@wilpf.org<\/a> with \u201cAdministrative &amp; Logistics Associate, Membership Team\u201d in the subject line.\r\n\r\nWILPF thanks all applicants for your interest; however, only shortlisted applicants will be contacted.\r\n\r\n<strong><em>The position will be filled as soon as suitable candidate has been identified. <\/em><\/strong><strong><em>WILPF is an Equal Opportunity Employer. <\/em><\/strong><strong><em>As an equal opportunity employer, WILPF welcomes applications from all suitably qualified candidates, irrespective of sex, gender, sexual orientation, marital or parental status, ethnic or social origin, disability, religion, or belief. During the different stages of the recruitment process, specific measures may be taken to ensure equal opportunities for candidates with disabilitie<\/em><\/strong><strong><em>s. <\/em><\/strong>","_job_category":{"57":"Administration"},"organization-type":"NGO \/ ONG","fields-of-action":"Other \/ Autre","_job_type":{"97":"Fixed term contract \/ CDD"},"_job_apply_type":"with_email","_job_apply_email":"jobs@wilpf.org","_job_apply_url":"","activity-rate":"50%","_job_salary_type":"monthly","_job_salary":"","_job_experience":"","_job_application_deadline_date":"2022-11-11","_job_location":{"90":"Gen\u00e8ve"},"_job_logo":"https:\/\/jobs.cagi.ch\/wp-content\/uploads\/WILPF-logo-150x150.jpg","_job_employer_name":"Women&rsquo;s International League for Peace and Freedom (WILPF)","_job_employer_url":"https:\/\/jobs.cagi.ch\/fr\/employer\/womens-international-league-for-peace-and-freedom-wilpf\/"},"_links":{"self":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/38612","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/users\/278"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/comments?post=38612"}],"version-history":[{"count":1,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/38612\/revisions"}],"predecessor-version":[{"id":38613,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/38612\/revisions\/38613"}],"wp:attachment":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/media?parent=38612"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_type?post=38612"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_category?post=38612"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_location?post=38612"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_tag?post=38612"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}