{"id":49754,"date":"2023-01-20T11:47:00","date_gmt":"2023-01-20T11:47:00","guid":{"rendered":"https:\/\/jobs.cagi.ch\/?post_type=job_listing&#038;p=49754"},"modified":"2023-02-13T00:41:25","modified_gmt":"2023-02-13T00:41:25","slug":"better-cotton-initiative-geneva-permanent-contract-administrative-officer","status":"expired","type":"job_listing","link":"https:\/\/jobs.cagi.ch\/fr\/?post_type=job_listing&p=49754","title":{"rendered":"Administrative Officer"},"content":{"rendered":"<p>Better Cotton Initiative<\/p>\n","protected":false},"author":148,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[71],"job_listing_category":[57],"job_listing_location":[90],"job_listing_tag":[],"class_list":["post-49754","job_listing","type-job_listing","status-expired","hentry","job_listing_type-permanent-contract","job_listing_category-administration","job_listing_location-geneva"],"metas":{"job-description":"Better Cotton is always interested in hearing from talented, globally-minded individuals with a passion for sustainable development. If you enjoy working in a creative, fast-paced environment, then we would love to hear from you!\r\n\r\n<strong>\u00a0<\/strong>\r\n\r\n<strong>Starting<\/strong><strong> Date:<\/strong> February or March \u2013 we will hold interviews on a rolling basis\r\n\r\n<strong>Contract type<\/strong>: open ended\r\n\r\n<strong>Annual Salary<\/strong>: CHF 47\u2019456 (for 80% capacity)\r\n\r\n<strong>Location:<\/strong> Geneva, Switzerland\r\n\r\n<strong>Application closing date<\/strong>:\u00a0 Midnight 12\/02\/2023\r\n<h3><strong>About Better Cotton<\/strong><\/h3>\r\nBetter Cotton is the world\u2019s largest cotton sustainability programme. Our mission: to help cotton communities survive and thrive, while protecting and restoring the environment. In challenging times, we are meeting the challenge head on. Through our network of field-level partners we have trained over 2.5 million farmers - from the smallest to the largest - in 23 countries in more sustainable farming practices. A quarter of the world\u2019s cotton is now grown under the Better Cotton Standard. We have united the industry\u2019s stakeholders behind our efforts, from ginners and spinners to brand owners, civil society organisations and governments. Everyone who cares about cotton and its sustainable future can now be part of something better.\r\n\r\n&nbsp;\r\n\r\nWe have an exciting opportunity for an <strong>Administrative Officer.<\/strong>\r\n\r\n&nbsp;\r\n<h4><strong>Team overview<\/strong><\/h4>\r\nGlobal Operations is part of Better Cotton\u2019s Finance &amp; Operations Function guaranteeing high standard services related to office facilities, procurement and contracting, travel and insurances, with a long-term strategy in mind.\r\n\r\n&nbsp;\r\n<h4><strong>Who You Are<\/strong><\/h4>\r\nA self-starter, used to work in a fast paced, continually evolving environment and as such challenging but simultaneously rewarding, hands-on with a great deal of autonomy and responsibility.\r\n\r\n&nbsp;\r\n<h4><strong>About your role<\/strong><\/h4>\r\nThe Administrative Officer will coordinate and oversee all office activities of the Better Cotton Geneva office to ensure we keep our property clean, efficient and fit for purpose. The Administrative Officer will be first point of contact for internal and external visitors seeking support and information about the Better Cotton Geneva office. The Administrative Officer will provide support to the Global Operations Manager and the Global Operations team.\r\n\r\n&nbsp;\r\n<h4><strong>Areas that play to your strengths<\/strong><\/h4>\r\n<em>(All the responsibilities we\u2019ll trust you with)<\/em>\r\n\r\n<strong>\u00a0<\/strong>\r\n\r\n<strong>Office<\/strong><strong> and facilities<\/strong><strong> management<\/strong>\r\n<ul>\r\n \t<li>Be the first point of contact for office-related queries and visitors to the Geneva office with the sole purpose of providing an enhanced welcome and office management service.<\/li>\r\n \t<li>Gather and make mail available to every staff member and\/or team, flagging any unread urgent\/confidential mail to the concerned or his\/her manager<\/li>\r\n \t<li>Oversee the maintenance of office facilities and equipment<\/li>\r\n \t<li>Determine the nature and urgency of the repair problem and report the problem to the appropriate vendor and ensure repairs are completed within the timing allotted<\/li>\r\n \t<li>Coordinate and participate in office space planning, maintenance and renovations when necessary and propose ideas for improvement<\/li>\r\n \t<li>Ensure that office facilities are up to date and fit for purpose (catering, external meeting rooms, other relevant resources)<\/li>\r\n \t<li>Liaise with the International Environment House (IEH)\u2019s property management company Foundation for Buildings for International Organisations (FIPOI) for all elements of office access, office space planning and use, restrictions and safety requirements, and ensure all new and visiting staff are fully briefed in this regard<\/li>\r\n \t<li>Develop relevant and improve existing procedures and policies relating to the use of the office, and ensure their adherence<\/li>\r\n \t<li>Lead the Geneva Office Committee in organising bi-yearly events<\/li>\r\n \t<li>Manage the rota &amp; scheduling of team calls on Monday mornings<\/li>\r\n \t<li>Support in the management of IT assets, including purchasing &amp; setting up of equipment, in collaboration with the IT team<\/li>\r\n \t<li>Ensure that the office provides all resources for Geneva staff (equipment to borrow, functioning workstations, etc.)<\/li>\r\n \t<li>Liaise with International Environment House (IEH)\u2019s security staff to coordinate staff access to the cafeteria facilities<\/li>\r\n \t<li>Assist in the onboarding process for new hires in terms of equipment and office space use<\/li>\r\n \t<li>Perform other relevant duties when needed.<\/li>\r\n<\/ul>\r\n&nbsp;\r\n\r\n<strong>Office <\/strong><strong>Procurement<\/strong>\r\n<ul>\r\n \t<li>Control the office supplies state and make sure it is in accordance with office needs<\/li>\r\n \t<li>Prospect and establish working relationships with sustainable, preferably local suppliers for office supplies<\/li>\r\n \t<li>Manage relationships with office facilities\u2019 regie and with external service providers (insurance, printer, IT support, handywork, etc.) to insure that the office is well kept and functioning at all times<\/li>\r\n \t<li>Ensure our membership to relevant Geneva-based associations such as the Geneva Environment Network or the CAGI are up-to-date and that our information is updated regularly<\/li>\r\n \t<li>Lead an annual review our suppliers\u2019 value for money<\/li>\r\n<\/ul>\r\n&nbsp;\r\n\r\n<strong>Support to Global Operations team<\/strong>\r\n<ul>\r\n \t<li>Facilitate monthly Finance &amp; Operations meetings (once or twice a year)<\/li>\r\n \t<li>Establish relationships with local hotels and manage visiting staff\u2019s hotel bookings in Geneva<\/li>\r\n \t<li>Maintain up-to-date resources (in English and French) on our insurance package<\/li>\r\n \t<li>Liaise between our insurers and staff to answer queries on what is included or not in our coverages<\/li>\r\n \t<li>Support the organisation of internal and external meetings &amp; workshops for the F&amp;O team<\/li>\r\n<\/ul>\r\nYou will need to have\r\n\r\n<strong>\u00a0<\/strong>\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td width=\"593\"><strong>Skills, Knowledge and Experience\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"593\"><strong><em>Essential<\/em><\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"593\">\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Previous working experience as an Administrative Officer or Office Administrator for 2-3 years at 80% to 100% activity rate<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"593\">\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 In-depth knowledge of Swiss Occupational Health and Safety legislation.<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"593\">\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Good command of Microsoft 365 package: Word, Excel, Outlook and SharePoint<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"593\">\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Fluency in French (C1) and proficiency in English (B2)<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"593\"><strong><em>Desirable<\/em><\/strong><\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"593\">\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Evidence of picking up IT systems quickly<\/td>\r\n<\/tr>\r\n<tr>\r\n<td width=\"593\">\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Interest in and commitment to sustainability<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<strong>We\u2019d Love to See\u00a0\u00a0<\/strong>\r\n<ul>\r\n \t<li>A team player with a positive 'can-do' attitude.<\/li>\r\n \t<li>A highly organized person with excellent attention to detail and comfortable handling confidential information<\/li>\r\n \t<li>Ability to multi-task and meet simultaneous tight deadlines<\/li>\r\n \t<li>A result driven person with strong initiative<\/li>\r\n \t<li>Energy and enthusiasm \u2013 has a sense of urgency<\/li>\r\n \t<li>Excellent communication, interpersonal and time management skills with the ability to quickly build effective relationships<\/li>\r\n \t<li>Ability to travel<\/li>\r\n<\/ul>\r\n&nbsp;\r\n<h4><strong>Working arrangements<\/strong><\/h4>\r\nThe position is part-time (32 hours per week, 80%) and will be based in the Geneva office, with attendance required over 4 days per week given the nature of this role. You are a Swiss\/EU citizen or in possession of a valid work permit for Switzerland.\r\n\r\n&nbsp;\r\n\r\nBetter Cotton offers flexible working, with core hours being 10am \u2013 4pm. Travel might be required on occasional basis.\r\n\r\n&nbsp;\r\n<h4><strong>What makes us different?<\/strong><\/h4>\r\n<ul>\r\n \t<li>The chance to contribute to transforming the cotton sector and helping cotton communities survive and thrive, while protecting and restoring the environment<\/li>\r\n \t<li>A flexible work environment with colleagues from 14 countries<\/li>\r\n \t<li>The opportunity to become part of a growing organisation that pushes you to excel every day while having a positive impact on others and on the planet<\/li>\r\n<\/ul>\r\n&nbsp;\r\n\r\nThink you\u2019ve got what it takes?\r\n\r\n&nbsp;\r\n<h4><strong>Apply now<\/strong><\/h4>\r\nSend us by or before 12\/02\/2023 a detailed CV in English and a brief cover letter (2 pages maximum) <a href=\"https:\/\/forms.monday.com\/forms\/5bf7863608746a5be5e78e16ced3d836?r=use1\">via this link<\/a><strong>.<\/strong>\u00a0 In your cover letter, please include an explanation of why your experience is specifically relevant to this role at Better Cotton. We want to see your personal style \u2013 what makes you tick and why you think your next opportunity is here with us.\r\n\r\n&nbsp;\r\n<h4><strong>Additional info<\/strong><\/h4>\r\nWe thank all applicants for their interest; however, only shortlisted candidates will be contacted.\r\n\r\n&nbsp;\r\n\r\nBetter Cotton is an equal opportunity employer and is committed to good practice and transparency in the management of natural, human, and financial resources.\r\n\r\n<em>\u00a0<\/em>\r\n\r\nBetter Cotton has a zero-tolerance approach to any attitudes or behaviours that put children or adults at risk of harm. Safeguarding incidents are acts of serious misconduct and are grounds for disciplinary action, up to and including, dismissal and referral to relevant authorities for criminal prosecution. Therefore, all offers of employment are subject to satisfactory references and appropriate screening checks.\r\n\r\n&nbsp;\r\n\r\n&nbsp;","_job_category":{"57":"Administration"},"organization-type":"NGO \/ ONG","fields-of-action":"Environment \/ Environnement","_job_type":{"71":"Permanent contract \/ CDI"},"_job_apply_type":"external","_job_apply_email":"recruitment@bettercotton.org","_job_apply_url":"https:\/\/forms.monday.com\/forms\/5bf7863608746a5be5e78e16ced3d836?r=use1","activity-rate":"80%","_job_salary_type":"yearly","_job_salary":"CHF 47456Ann\u00e9e","_job_experience":"0-2 years","_job_application_deadline_date":"2023-02-12","_job_location":{"90":"Gen\u00e8ve"},"_job_logo":"https:\/\/jobs.cagi.ch\/wp-content\/uploads\/Logo-BCI-150x150.jpg","_job_employer_name":"Better Cotton Initiative","_job_employer_url":"https:\/\/jobs.cagi.ch\/fr\/employer\/better-cotton-initiative\/"},"_links":{"self":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/49754","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/users\/148"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/comments?post=49754"}],"version-history":[{"count":1,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/49754\/revisions"}],"predecessor-version":[{"id":49755,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/49754\/revisions\/49755"}],"wp:attachment":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/media?parent=49754"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_type?post=49754"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_category?post=49754"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_location?post=49754"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_tag?post=49754"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}