{"id":68548,"date":"2023-07-24T10:33:38","date_gmt":"2023-07-24T10:33:38","guid":{"rendered":"https:\/\/jobs.cagi.ch\/?post_type=job_listing&#038;p=68548"},"modified":"2023-08-13T18:25:04","modified_gmt":"2023-08-13T18:25:04","slug":"norwegian-refugee-council-geneva-geneva-consultant-consultancy-idmc-event-coordination-2023","status":"expired","type":"job_listing","link":"https:\/\/jobs.cagi.ch\/fr\/?post_type=job_listing&p=68548","title":{"rendered":"Consultancy &#8211; IDMC Event Coordination 2023"},"content":{"rendered":"<p>The Internal Displacement Monitoring Centre (IDMC)<\/p>\n","protected":false},"author":186,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","job_listing_type":[140],"job_listing_category":[57],"job_listing_location":[90],"job_listing_tag":[],"class_list":["post-68548","job_listing","type-job_listing","status-expired","hentry","job_listing_type-consultant","job_listing_category-administration","job_listing_location-geneva"],"metas":{"job-description":"<h2><strong>Consultancy Assignment Background<\/strong><\/h2>\r\nThe Internal Displacement Monitoring Centre (IDMC) is the world\u2019s authoritative source of data and analysis on internal displacement. IDMC monitors situations of displacement worldwide and provides verified and consolidated estimates of the number of people internally displaced or at risk of becoming displaced by conflict, violence, disasters and development projects. We complement this global data with interdisciplinary research into the drivers, patterns and impacts of internal displacement. Using this evidence, we provide tailor-made advice and support for global, regional and national policy-making.\r\n\r\nThe IDMC Internal Displacement Conference 2023 is the organisation\u2019s fourth interdisciplinary\u00a0<a href=\"https:\/\/www.internal-displacement.org\/events\/internal-displacement-conference-2023\" target=\"_blank\" rel=\"noreferrer noopener\">conference on internal displacement<\/a>. It will take place 2 October 2023 at the H\u00f4tel Royal in Geneva, Switzerland from 13:00-17:30 with a networking cocktail at the hotel following the event. The conference will mark the 25th anniversary of both IDMC and the Guiding Principles on Internal Displacement and will examine how 25 years of progress can inform solutions to internal displacement today.\r\n\r\nIDMC seeks a competent event coordinator to help manage logistics for the conference before during and after the event. The event coordinator will be the primary focal point for all logistics of the event, responsible for both coordination and execution of tasks as necessary to provide a quality event experience for all participants in the conference. The event coordinator will act as liaison between IDMC and various external vendors, including the hotel, audio-video technicians and others as needed. The IDMC Head of Communications will act as focal point at IDMC for getting decisions and support from IDMC, and IDMC staff will be available in the days preceding and during the event to support the event coordinator with preparations and other tasks to ensure a smooth-running event. The event coordinator will also provide suggestions and other advice for how to ensure a top-quality event and experience for participants both for the 2023 event and in the form of suggestions and lessons for future events.\r\n<h2><strong>Objectives and Scope of Work<\/strong><\/h2>\r\n<ul>\r\n \t<li>Before event\r\n<ul>\r\n \t<li><strong>Planning:<\/strong>\u00a0Help IDMC identify required products, services and activities to ensure a top-quality, professional event and experience for participants, including optional items that could enhance the event if budget and capacity allow<\/li>\r\n \t<li><strong>Registration:<\/strong>\u00a0Monitor and manage registration lists in Powr.io; assist participants with registration as needed; liaise with IDMC and participants to resolve unanticipated issues with registration as needed<\/li>\r\n \t<li><strong>Venue:<\/strong>\u00a0Ensure proper coordination with venue on all preparations including, but not limited to: room set-up; catering; participant flows; VIP considerations; interpretation set-up; necessary signage; quality control and testing of set-up<\/li>\r\n \t<li><strong>External vendors:<\/strong>\u00a0Act as main point of contact for all logistics needs of all external vendors, including, but not limited to: audio-video team; interpreters; live-stream (Zoom) set-up; Help identify and secure any additional vendors to meet needs of the event (note IDMC will contract and manage event photography separately. This will not be the responsibility of the event coordinator.)<\/li>\r\n \t<li><strong>Volunteer coordination:<\/strong>\u00a0Develop plan for IDMC staff roles and responsibilities during the event to ensure all needs are met and staff have clear understanding of the requirements<\/li>\r\n \t<li><strong>Event budget:<\/strong>\u00a0Ensure IDMC knows all potential expenses in advance and help prioritise based on available budget<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li>During event\r\n<ul>\r\n \t<li><strong>Coordination:<\/strong>\u00a0Act as main event coordinator, directing staff from venue, external vendors and IDMC staff volunteers to ensure all necessary tasks are done and that the event operates smoothly.<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li>After event\r\n<ul>\r\n \t<li><strong>Event break-down:<\/strong>\u00a0Provide coordination of all event break-down activities immediately upon conclusion of the event to ensure all parties (venue, vendors, IDMC) fulfil their responsibilities for closing the event<\/li>\r\n \t<li><strong>Lessons learned:<\/strong>\u00a0Compile and develop lessons learned about event logistics, planning and operations, including input from venue, vendors and IDMC staff.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<h2><strong>Expected Deliverables<\/strong><\/h2>\r\n<ul>\r\n \t<li><strong>Event plan and checklist<\/strong>, ideally including a cloud-based system to collaborate and track progress<\/li>\r\n \t<li><strong>IDMC staff volunteer plan<\/strong>\u00a0outlining roles and responsibilities for IDMC staff volunteers<\/li>\r\n \t<li><strong>Event budget<\/strong>\u00a0to be developed with IDMC covering both essential expenditures and relevant optional enhancements<\/li>\r\n \t<li><strong>Lessons learned document<\/strong>\u00a0including feedback from the event coordinator, venue, vendors and IDMC staff volunteers to help IDMC host successful events in the future<\/li>\r\n<\/ul>\r\n<strong>Required skills, competencies &amp; experience<\/strong>\r\n<ul>\r\n \t<li><strong>3-5 years demonstrated event management experience<\/strong>, ideally in a similar role or role with multi-faceted responsibilities for similar or larger events<\/li>\r\n \t<li>Experience managing a diverse range of event-related vendors<\/li>\r\n \t<li>Experience coordinating event logistics on-site during events<\/li>\r\n \t<li>Proficient in English and French required<\/li>\r\n \t<li>Strong organisational skills<\/li>\r\n \t<li>Ability to work with people of diverse cultures, backgrounds and abilities<\/li>\r\n<\/ul>\r\nNote: The consultant must be registered as a sole trader or consultant in country of residence\r\n<h2>Application process\/proposals<\/h2>\r\nAll interested applicants are requested to submit the following: (1) a technical proposal, not to exceed 5 pages, outlining the steps they will take to complete this consultancy, inputs required from IDMC, deliverables, timeframe, and their requested budget in CHF or EUR, (2) CV, (3) references from previous similar work completed. (4) Proof of registration as a \u201csole trader\u201d or consultant in country of residence\r\n\r\nPlease send all applications to <strong><a href=\"mailto:mark.gnadt@idmc.ch\">mark.gnadt@idmc.ch<\/a><\/strong>\r\n\r\nApplication deadline: <strong>13 August 2023<\/strong>\r\n\r\nPlease note: All service providers\/consultants working with NRC should maintain high standards on ethical issues, respect and apply basic human and social rights, ensure non-exploitation of child labour, and give fair working conditions to their staff. NRC reserves the right to reject quotations provided by suppliers not meeting these standards. Consultants doing business with NRC will be screened on anti-corruption due diligence before NRC confirms a contract.\r\n\r\nWe look forward to receiving your application!","_job_category":{"57":"Administration"},"organization-type":"","fields-of-action":"Humanitarian affairs \/ Affaires humanitaires","_job_type":{"140":"Consultant"},"_job_apply_type":"with_email","_job_apply_email":"mark.gnadt@idmc.ch","_job_apply_url":"","activity-rate":"100%","_job_salary_type":"","_job_salary":"","_job_experience":"3-5 years","_job_application_deadline_date":"2023-08-13","_job_location":{"90":"Gen\u00e8ve"},"_job_logo":"https:\/\/jobs.cagi.ch\/wp-content\/uploads\/NRC-150x150.jpg","_job_employer_name":"Norwegian Refugee Council Geneva","_job_employer_url":"https:\/\/jobs.cagi.ch\/fr\/employer\/norwegian-refugee-council-geneva\/"},"_links":{"self":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/68548","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/users\/186"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/comments?post=68548"}],"version-history":[{"count":1,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/68548\/revisions"}],"predecessor-version":[{"id":68549,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/68548\/revisions\/68549"}],"wp:attachment":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/media?parent=68548"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_type?post=68548"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_category?post=68548"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_location?post=68548"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_tag?post=68548"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}