{"id":94613,"date":"2024-07-30T14:53:37","date_gmt":"2024-07-30T14:53:37","guid":{"rendered":"https:\/\/jobs.cagi.ch\/?post_type=job_listing&p=94613"},"modified":"2024-08-12T18:25:05","modified_gmt":"2024-08-12T18:25:05","slug":"ican-geneva-consultant-finance-and-administration-manager","status":"expired","type":"job_listing","link":"https:\/\/jobs.cagi.ch\/fr\/?post_type=job_listing&p=94613","title":{"rendered":"Finance and Administration Manager (Full-time, negotiable)"},"content":{"rendered":"

International Campaign to Abolish Nuclear Weapons ICAN<\/p>\n","protected":false},"author":784,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","job_listing_type":[140],"job_listing_category":[52],"job_listing_location":[90],"job_listing_tag":[],"class_list":["post-94613","job_listing","type-job_listing","status-expired","hentry","job_listing_type-consultant","job_listing_category-finance","job_listing_location-geneva"],"metas":{"job-description":"

The Organisation<\/h2>\r\n
\r\n\r\nThe Nobel Peace Prize winning International Campaign to Abolish Nuclear Weapons (ICAN) is a dynamic and energetic campaign coalition consisting of over 600 non-governmental organisations in 108 countries. The ICAN staff team coordinates a global network of committed and passionate activists to make the world safer, more equal and just by prohibiting and eliminating nuclear weapons.\r\n\r\nSince its founding in 2007, ICAN has worked to build a powerful global groundswell of public support for the abolition of nuclear weapons. ICAN organise public awareness-raising events, and engage in advocacy at the United Nations and in national parliaments. The campaign work with survivors of the US atomic bombings of Hiroshima and Nagasaki and of nuclear testing, helping share their testimonies and stories with the public and decision makers.\r\n\r\nThe campaign led the groundbreaking efforts to achieve the first ever multilateral treaty to prohibit nuclear weapons, and was awarded the 2017 Nobel Peace Prize for these efforts.\r\n\r\nICAN opened its international headquarters in Geneva in 2011 and has since then employed a small but effective staff team. Today the team consists of 13 staff members, the majority in Geneva, Switzerland and the rest spread out around the world.\r\n

The Position<\/h2>\r\nWe are looking for a new Finance and Administration Manager, who can enable the world-changing work of ICAN through effective and accountable financial and administrative management. The Finance and Administration Manager plays a central role in the operations of the campaign and the staff team through being responsible for managing ICAN\u2019s finances, preparing budgets, ensure accurate bookkeeping, liaising with auditors and local authorites, develop donor reports, and handle the internal human resources tasks.\r\n\r\nAs the organisation carries out a wide range of activities, from awarding small grants to partner organisations across the world, to organising annual conferences in different locations, and carrying out advocacy at the United Nations, the job as Finance and Administration Manager is varied and involves a lot of contact with auditors, donors, local authorities officials, campaigners, governments, international organisations and other partners around the world. We operate in a fast-paced and multicultural environment, where opportunities for travel and participating in events and conferences will regularly appear.\r\n\r\nAs a small team, we are proud of our team spirit, our flexible and collegial work culture, and of course our joint mission to make the world a better place. Depending on the candidate, the job can range from 80-100% with flexible hours. Our working language within the organisation is English but a good level of French is also needed for liaising with Swiss authorities.\r\n

Summary of job and purpose:<\/span><\/h3>\r\nThe primary purpose of ICAN\u2019s Finance and Administration Manager is to support, facilitate and enable the work of ICAN through effective and accountable financial, administrative and human resources management. The Finance and Administration Manager undertakes the day to day running of accounts and information systems, finance, personnel and administrative structures and processes to ensure the smooth running of ICAN\u2019s office.<\/span>\r\n\r\nThis position is responsible to ensure that ICAN\u2019s administration, budgets, accounts, management and reporting support the campaign and are kept in good order, with accountability to meet the requirements of funders, and Swiss law and taxes as required.\u00a0\u00a0<\/span>\r\n\r\nThe Finance and Administration Manager reports directly to the Executive Director (ED).<\/span>\u00a0<\/span>\r\n

Key tasks and responsibilities<\/span>\u00a0<\/span><\/h3>\r\n

Finance<\/span><\/h4>\r\n
    \r\n \t
  1. Ensure responsible, accessible book-keeping, finance and information systems and processes to ensure the smooth administration of the ICAN office and its staff;<\/span><\/li>\r\n \t
  2. Manage organizational cash flow and forecasting via monthly financial reports,<\/span><\/li>\r\n \t
  3. Manage the organisational budgets, ensure accurate records of expenditures and income, be responsible for the prompt payment of invoices and authorisations of expenditure, in conjunction with requests from the ICAN Executive Director, ICAN International Steering Group (ISG) and its Finance Committee, reconciling accounts;<\/span><\/li>\r\n \t
  4. Ensure timely payment, and reconciliation, of staff salaries, taxes, insurances etc.;<\/span><\/li>\r\n \t
  5. Prepare annual audits of ICAN, the associated notes and detailed schedules, and liaison with Auditors;<\/span><\/li>\r\n \t
  6. In consultation with the staff team, create budget proposals and undertake financial reporting to ICAN donors.<\/span><\/li>\r\n<\/ol>\r\n

    Administration<\/span><\/h4>\r\n
      \r\n \t
    1. Handle human resources administration, including oversight of organisational policies and contracts, including employment contracts;<\/span><\/li>\r\n \t
    2. Maintain administrative files to assist in the work of ICAN;<\/span><\/li>\r\n \t
    3. Oversee all regulatory requirements, legal interactions, procurement, insurance and contracts;<\/span><\/li>\r\n \t
    4. Assist in the smooth running of the office, in cooperation with other ICAN staff, including monitoring usage and, where necessary, procuring or replacing necessary stationery and office equipment and supplies;<\/span><\/li>\r\n \t
    5. Book flights and make reservations for events and meetings, as needed;<\/span><\/li>\r\n \t
    6. Assist with fundraising and grant management tasks, as needed;<\/span><\/li>\r\n \t
    7. Other tasks as assigned by the ED.<\/span><\/li>\r\n<\/ol>\r\n

      Summary of tasks<\/span><\/h4>\r\n