{"id":96028,"date":"2025-02-04T22:48:26","date_gmt":"2025-02-04T22:48:26","guid":{"rendered":"https:\/\/jobs.cagi.ch\/?post_type=job_listing&#038;p=96028"},"modified":"2025-02-19T18:25:05","modified_gmt":"2025-02-19T18:25:05","slug":"permanent-mission-of-barbados-in-geneva-geneva-fixed-term-contract-executive-assistant","status":"expired","type":"job_listing","link":"https:\/\/jobs.cagi.ch\/fr\/?post_type=job_listing&p=96028","title":{"rendered":"Executive Assistant"},"content":{"rendered":"<p>Permanent Mission of Barbados at Geneva<\/p>\n","protected":false},"author":555,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","job_listing_type":[97],"job_listing_category":[57],"job_listing_location":[90],"job_listing_tag":[],"class_list":["post-96028","job_listing","type-job_listing","status-expired","hentry","job_listing_type-fixed-term-contract","job_listing_category-administration","job_listing_location-geneva"],"metas":{"job-description":"<strong>KEY DUTIES &amp; RESPONSIBILITIES<\/strong>\r\n<ul>\r\n \t<li>Arranges meetings and appointments on behalf of the Ambassador or Head of Mission;<\/li>\r\n \t<li>Maintain electronic calendar for the Head of Mission;<\/li>\r\n \t<li>Operates and maintains relevant electronic equipment e.g. computer, fax machine, photocopier;<\/li>\r\n \t<li>Prepares Note Verbale, Diplomatic notes, reports, booklets, manuals and other related documents<\/li>\r\n \t<li>Takes minutes of meetings<\/li>\r\n \t<li>Files correspondence, including electronically<\/li>\r\n \t<li>Maintains documents register<\/li>\r\n \t<li>Translate correspondence and\/or documents received<\/li>\r\n \t<li>Types correspondence, reports, booklets, manuals and other related documents;<\/li>\r\n \t<li>Answers telephone, takes messages and provides information to callers;<\/li>\r\n \t<li>Orders and monitors the use of office supplies;<\/li>\r\n \t<li>Arrange travel and hotel bookings when requested<\/li>\r\n \t<li>Provide support on special events\/ initiatives including but not limited to commercial diplomacy<\/li>\r\n \t<li>Prepares outreach to the diaspora<\/li>\r\n \t<li>Any other related duties<\/li>\r\n<\/ul>\r\n<strong>WORKING CONDITIONS<\/strong>\r\n<ul>\r\n \t<li>Use of computer for prolong periods<\/li>\r\n \t<li>Extended hours of sitting<\/li>\r\n \t<li>Frequent interaction with visitors<\/li>\r\n<\/ul>\r\n<strong>WORKING RELATIONSHIPS<\/strong>\r\n\r\nWorks with various Officers to obtain information and coordinate responses to information request.\r\n<table width=\"0\">\r\n<tbody>\r\n<tr>\r\n<td width=\"631\"><strong>JOB REQUIREMENTS<\/strong><\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<strong>EDUCATION &amp; EXPERIENCE<\/strong>\r\n<ul>\r\n \t<li>The Private Secretary\u2019s Certificate and not less than five years\u2019 experience as a Secretary including the ability to speak French fluently; or<\/li>\r\n \t<li>A High School Diploma or a Technical Diploma which includes English Language;<\/li>\r\n \t<li>Typing at 35 w.p.m.; and<\/li>\r\n \t<li>Not less than five (5) years\u2019 experience as a Secretary<\/li>\r\n<\/ul>\r\nIn either case, proven training in and knowledge of Microsoft Office is required.\r\n\r\nShorthand or another means of taking dictation at 80 w.p.m would be an asset.\r\n\r\n<strong>KNOWLEGDE AND SKILLS<\/strong>\r\n<ul>\r\n \t<li>Comprehensive knowledge of secretarial and administrative functions and practices;<\/li>\r\n \t<li>Knowledge of PC application software;<\/li>\r\n \t<li>Ability to operate various office equipment;<\/li>\r\n \t<li>Good supervisory skills;<\/li>\r\n \t<li>Proficient in typing;<\/li>\r\n \t<li>Excellent oral written communication skills;<\/li>\r\n \t<li>Good interpersonal skills;<\/li>\r\n \t<li>Ability to work well under pressure;<\/li>\r\n \t<li>Excellent time management skills.<\/li>\r\n \t<li>The ability to speak French fluently.<\/li>\r\n \t<li>The ability to speak Spanish would be an asset<\/li>\r\n<\/ul>\r\n<strong>COMPETENCIES<\/strong>\r\n\r\n<strong>\u00a0<\/strong>Ability to maintain high levels of integrity and confidentiality;\r\n<ul>\r\n \t<li>Ability to maintain good interpersonal relationships.<\/li>\r\n \t<li>Ability to organize and assign duties to subordinate staff.<\/li>\r\n \t<li>Ability to work within a team setting.<\/li>\r\n \t<li>Ability to interact with members of the public and respond quickly to their queries.<\/li>\r\n<\/ul>\r\n<strong>REQUIRED TRAITS<\/strong>\r\n<ul>\r\n \t<li>Willingness to share information with fellow officers.<\/li>\r\n \t<li>Willingness to keep up-to-date with changes in the area of public relations.<\/li>\r\n \t<li>Willingness to empathize with direct reports who present with work life challenges<\/li>\r\n \t<li>Willingness to keep skills up to date.<\/li>\r\n<\/ul>","_job_category":{"57":"Administration"},"organization-type":"","fields-of-action":"Other \/ Autre","_job_type":{"97":"Fixed term contract \/ CDD"},"_job_apply_type":"with_email","_job_apply_email":"geneva@foreign.gov.bb","_job_apply_url":"","activity-rate":"100%","_job_salary_type":"yearly","_job_salary":"CHF 70725Ann\u00e9e","_job_experience":"","_job_application_deadline_date":"2025-02-19","_job_location":{"90":"Gen\u00e8ve"},"_job_logo":"https:\/\/jobs.cagi.ch\/wp-content\/uploads\/500px-flag_of_barbados.svg_-150x150.png","_job_employer_name":"Permanent Mission of Barbados in Geneva","_job_employer_url":"https:\/\/jobs.cagi.ch\/fr\/employer\/permanent-mission-of-barbados-in-geneva\/"},"_links":{"self":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/96028","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/users\/555"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/comments?post=96028"}],"version-history":[{"count":1,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/96028\/revisions"}],"predecessor-version":[{"id":96029,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/96028\/revisions\/96029"}],"wp:attachment":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/media?parent=96028"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_type?post=96028"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_category?post=96028"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_location?post=96028"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_tag?post=96028"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}