{"id":96340,"date":"2025-03-18T08:32:53","date_gmt":"2025-03-18T08:32:53","guid":{"rendered":"https:\/\/jobs.cagi.ch\/?post_type=job_listing&#038;p=96340"},"modified":"2025-03-25T18:25:07","modified_gmt":"2025-03-25T18:25:07","slug":"civitas-maxima-geneva-permanent-contract-administrative-assistant","status":"expired","type":"job_listing","link":"https:\/\/jobs.cagi.ch\/fr\/?post_type=job_listing&p=96340","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<p>Civitas Maxima<\/p>\n","protected":false},"author":246,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","job_listing_type":[71],"job_listing_category":[57],"job_listing_location":[90],"job_listing_tag":[],"class_list":["post-96340","job_listing","type-job_listing","status-expired","hentry","job_listing_type-permanent-contract","job_listing_category-administration","job_listing_location-geneva"],"metas":{"job-description":"<ul>\r\n \t<li>\r\n<h3>Office management<\/h3>\r\n<ul>\r\n \t<li>Receive and direct incoming calls.<\/li>\r\n \t<li>Ensure timely checking of the office mailbox.<\/li>\r\n \t<li>Ensure office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.<\/li>\r\n \t<li>Do a cost-benefit analysis of various options prior to making substantial purchases.<\/li>\r\n \t<li>Maintain service contracts on office equipment and subscriptions in order to ensure the proper execution of administrative services for the office.<\/li>\r\n \t<li>Develop and maintain filing system; maintain and update database.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<ul>\r\n \t<li>\r\n<h3>Administrative and logistical support<\/h3>\r\n<ul>\r\n \t<li>Support with organizing meetings.<\/li>\r\n \t<li>Support with planning of activities, such as public events and training.<\/li>\r\n \t<li>Make travel arrangements such as booking flights, hotel, travel insurance.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<ul>\r\n \t<li>\r\n<h3>Administrative Human Resources support<\/h3>\r\n<ul>\r\n \t<li>HR onboarding and offboarding processes.<\/li>\r\n \t<li>Support with recruitment process.<\/li>\r\n \t<li>Monitor spontaneous applications.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<ul>\r\n \t<li>\r\n<h3>IT support<\/h3>\r\n<ul>\r\n \t<li>Ensure staff\u2019s IT needs are met, in close coordination with the IT Consultant.<\/li>\r\n \t<li>Maintain and update IT equipment.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\nPerform other related duties as required.","_job_category":{"57":"Administration"},"organization-type":"","fields-of-action":"Human Rights \/ Droits humains","_job_type":{"71":"Permanent contract \/ CDI"},"_job_apply_type":"with_email","_job_apply_email":"jobs@civitas-maxima.org","_job_apply_url":"","activity-rate":"80%","_job_salary_type":"monthly","_job_salary":"","_job_experience":"","_job_application_deadline_date":"2025-03-25","_job_location":{"90":"Gen\u00e8ve"},"_job_logo":"https:\/\/jobs.cagi.ch\/wp-content\/uploads\/Logo-Civitas-1-150x150.png","_job_employer_name":"Civitas Maxima","_job_employer_url":"https:\/\/jobs.cagi.ch\/fr\/employer\/civitas-maxima\/"},"_links":{"self":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/96340","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing"}],"about":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/users\/246"}],"replies":[{"embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/comments?post=96340"}],"version-history":[{"count":1,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/96340\/revisions"}],"predecessor-version":[{"id":96341,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing\/96340\/revisions\/96341"}],"wp:attachment":[{"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/media?parent=96340"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_type?post=96340"},{"taxonomy":"job_listing_category","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_category?post=96340"},{"taxonomy":"job_listing_location","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_location?post=96340"},{"taxonomy":"job_listing_tag","embeddable":true,"href":"https:\/\/jobs.cagi.ch\/fr\/wp-json\/wp\/v2\/job_listing_tag?post=96340"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}