Congress and Events Specialist
Job Description
Union for International Cancer Control
Description
Position title: Congress and Events Specialist
Location: Geneva, Switzerland (hybrid working possible, two days a week)
Reports to: Head of Congress and Events
Contract type: Full-time | Permanent
Start date: as soon as possible
About UICC
The Union for International Cancer Control (UICC) is the largest global membership organisation dedicated to reducing the global cancer burden and promoting greater equity. Headquartered in Geneva, UICC brings together 1,100+ member organisations across 170 countries and territories, including cancer societies, research institutes, treatment centres, government agencies and patient support groups.
UICC drives impact by convening and supporting the global cancer community, building capacities, shaping policy, and delivering high-profile initiatives such as World Cancer Day, the World Cancer Leaders’ Summit and the World Cancer Congress. UICC is also spearheading priority programmes including the Access to Oncology Medicines (ATOM) Coalition, an initiative aiming to increase access to oncology medicine across 46 countries.
For more information, check UICC’s annual report
About the role
As a key member of the Congress & Events team, the Congress & Event Specialist will provide operational and logistical support across UICC’s global event portfolio. This includes the Cancer Planners Forum (CPF), World Cancer Leaders’ Summit (WCLS), World Cancer Congress (WCC), and other UICC-led events. The role also supports participant registration and contributes to monitoring event outcomes and impact.
Main responsibilities
- Programme coordination
- Coordinate session design timelines and planning meetings across teams.
- Manage speaker invitations, briefings, and onboarding process.
- Manage programme data in various project management platforms, ensuring accuracy, traceability, and alignment with event objectives.
- Event logistics and delivery
- Manage end-to-end event logistics: venue liaison, supplier coordination, catering, travel arrangements, accommodation blocks, and equipment rentals.
- Support with on-site or virtual delivery as needed.
- Coordinate technical and production briefings for participants as needed.
- Manage event materials, delegate kits, and on-site support planning.
- Registration & participant experience
- Set up and manage registration systems, including testing and troubleshooting as needed.
- Ensure accurate registration tracking and timely communications.
- Provide participant support pre-, during-, and post-event.
- Analyse registration trends to propose audience engagement strategies and segment-specific improvements.
- Maintain high levels of participant satisfaction and operational excellence throughout all touchpoints.
- Monitoring, evaluation & reporting
- Develop and implement frameworks for feedback collection, session evaluations, and outcome monitoring.
- Track engagement levels, collaboration outcomes, and perceived impact post-event.
- Collaborate with the Head of Congress and Events to produce summary reports and impact briefs for stakeholders.
- Contribute to monitoring return engagement and impact over time.
- Cross-Event Support
- Participate in the planning and delivery of:
- Cancer Planners Forum (CPF)
- World Cancer Leaders’ Summit (WCLS)
- World Cancer Congress (WCC)
- Other special events organised or co-hosted by UICC (in-person or virtual)
- Support may include : venue sourcing, logistics mapping, registration, tech run coordination, post-event wrap-up, planning and coordination meetings with internal teams and external partners
Candidate Profile
Skills and experience
- Degree in Event Management, Hospitality, International Relations, Public Health, or related fields.
- Minimum 4 years of professional experience contributing to large-scale events, conference logistics, or programme, ideally in an NGO or international setting.
- Strong project coordination and communication across teams.
- Excellent organisational and time-management abilities.
- “Customer service” mindset with attention to detail.
- Comfortable managing data, spreadsheets, and logistics systems.
- Ability to handle multiple priorities and work under pressure.
- Team player with excellent multicultural communication skills.
- Experience with event registration platforms (e.g. Tito, Eventbrite)
- Experience with project management tools (e.g. Asana)
- CRM systems
- High proficiency with Microsoft Office (Excel, PowerPoint, Word)
- Survey tools (Google Forms, SurveyMonkey)
- Fluency in English (written and spoken) required.
- French and/or Spanish highly desirable
What we offer
- Opportunity to work at the heart of the global cancer control community in Geneva.
- Strategic leadership role within a mission-driven and highly regarded and multi-award-winning organisation.
- International and diverse team environment operating in outstanding office space close the United Nations.
- Competitive compensation and benefits package.
- International travel to UICC annual events such as the World Cancer Congress and World Cancer Leaders’ Summit.
Applications
Please submit your CV and a cover letter explaining how you think your skills and experience make you a strong candidate. Please address your application to careers@uicc.org.
Applications will be evaluated on a roll-out basis and only short-listed candidates will be contacted.
Deadline for applications: 15 August 2025
We reserve the right to close this vacancy earlier when we have received a sufficient number of quality applications.